In transportation, there are four reports that most employers will request when reviewing applicants for driving positions at their company. These are:
In this four-part series, we’ll review these primary reports you need when screening your drivers, as well as best practices when ordering them from Driver iQ, Cisive’s transportation employment screening division.
MVR stands for Motor Vehicle Record. MVRs provide an individual’s driving history from the state Department of Motor Vehicles (DMV) in which the driver’s license is held. This record normally includes basic information such as:
The MVR will also alert employers to accidents, violations, suspensions, vehicular crimes, DUIs (driving under the influence), or driving record points if applicable.
The Federal Motor Carriers Safety Administration (FMCSA) requires that all employers conduct a pre-employment screen including an MVR in every state where a driver has held a Commercial Driver’s License (CDL) within the past three years. An MVR must also be requested annually as part of an employer’s annual review, to determine if the driver still meets the employer’s requirements.
Ordering an MVR is important not only for regulatory compliance, but for reducing risk, maintaining safety standards, and upholding the reputation of an organization.
It depends on the state. Some states only retain records for 3 years, while others keep adverse information for as long as 10 years. At-fault accidents or DUIs may stay on a driver’s record for much longer.
Adverse action requirements apply to negative MVR results just as they do criminal records. An employer must provide a copy of the report to the applicant, and the applicant must be allowed to have time to correct any potential mistakes on the record before an adverse hiring decision is made by the employer.
Driver iQ provides a few reminders when ordering MVRs:
Driver iQ offers annual MVR batch processing, allowing companies to process FMCSA-required annual MVRs in a single upload to Driver iQ’s portal, rather than manual data entry. Our easy-to-read MVR reports are viewable on the Driver iQ portal, as well as a summary document to allow easy review of key elements requiring immediate attention.
Driver iQ also recommends considering continuous MVR monitoring for increased protection of an organization’s safety record and reputation, as an MVR is a snapshot at a single point in time.
Contact Driver iQ to develop a background screening program that meets both your quality and transportation industry requirements.
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